The following information is for administrative supplement applications to be submitted in response to the NIH Notice of Funding Opportunity Announcement (NOFO) PA-20-272, Administrative Supplements to Existing NIH Grants and Cooperative Agreements (parent administrative supplement NOFO).

NIAAA WILL NOT ACCEPT ADMINISTRATIVE SUPPLEMENT APPLICATIONS FOR FUNDING CONSIDERATION, DURING THE FIRST YEAR OF THE PARENT GRANT (NEW AND COMPETING RENEWALS), EXCEPT FOR UNAVOIDABLE CIRCUMSTANCES (NATURAL DISASTERS), EMERGENCIES (e.g., SCIENTIFIC INSTRUMENTS FAILURE-exclusive use of the grantee, and not departmental shared appliances) AND/OR RARE SPECIAL CASES. THE APPLICATION MUST ALSO COMPLY WITH THE INSTRUCTIONS DESCRIBED BELOW. NIAAA MAY NOT CONSIDER ADMINISTRATIVE SUPPLEMENTS TO SUPPORT THE PARENT GRANTS THAT ARE IN NO COST EXTENSION, OR GOING INTO NO COST EXTENSION.

 

 

As soon as it is apparent that a grant may need additional funds, NIAAA recommends that the Principal Investigators (PI) contact the Program Official (PO) named on the parent grant Notice of Award to discuss the possible funding options available. If the PO deems that an Administrative Supplement may be considered, the grantee may submit an administrative supplement electronically (ASSIST or eRA Commons) through the parent administrative supplement NOFO PA-20-272. Grantees may alert the Acting NIAAA OEA Director at marmillotp@mail.nih.gov, as soon as the administrative supplement application is submitted. All hardship or science focused administrative supplement applications (including extensions with funds and diversity supplements) must include a Project Summary or Abstract, describing the purpose and scope of the supplement. During electronic submission, if prompted, applicants must also complete “Introduction to the Supplement”. For funding consideration if applicable, all applicants must designate “NOT-IC-XX-XXX” (without quotation marks) in the Agency Routing Identifier field (Box 4b) of the SF424 (R&R). Grants Management Branch may refuse incomplete or non-compliant applications. Grantees are encouraged to check updates in the eRA Commons Accounts.

NIAAA awards well-justified administrative supplements only when necessary to the successful conduct of a funded project and only if funds are available. Increased funding above study section-recommended levels or outside the fiscal year funding policies generally is for items resulting from events unanticipated when the parent application originally was submitted that cannot be paid for by re-budgeting funds or from utilization of unobligated balances from prior year awards and must not represent changes in the basic goals or intent of the project.

 

Administrative supplement requests must be within the original Council-approved scope of the research. NIAAA will not consider supporting administrative supplements that will pay for a PI to move in a new scientific direction; obtain preliminary data for another contemplated research effort; use a new technology or an animal model not specified in the original application; or to accomplish new specific aims that are not part of the original Council-approved grant application.

 

NIAAA will not consider administrative supplement applications to support the parent conference grants (R13/U13). Grantees may consider submitting new or revision applications (PA-20-272,) if the goals of the supplement are to include new symposia, workshops and/or to participate in other scientific meetings that are not originally proposed in the funded grant. Exceptions may be considered for R13/U13 administrative supplement applications responding to specific NIH-issued funding opportunity announcements (excluding PA-18-648 (R13/U13 NOFO), and/or instances that will compromise the success of the parent conference grants. Examples are unexpected increases in costs due to natural disasters or extreme emergencies. For additional details, grantees may contact the Acting Director of the Office of Extramural Activities, NIAAA at marmillotp@mail.nih.gov.

 

If additional funds are needed for such purposes, the grant recipient must submit a revision application (competitive supplement) or apply for a new grant, which undergoes the peer review process.

 

NIAAA may fund administrative supplements to cover unanticipated costs of a project and may include the following examples:

 

 

NIAAA may fund administrative extension of investigator-initiated clinical trial grants or cooperative agreements that may not be completed on time due to the following:

 

 

Administrative supplements and extensions are evaluated by Program Staff for scientific merit. A Grants Management Officer reviews the appropriateness of the budget requests and ensures requests adhere to regulatory and all other requirements described in the NIH Grants Policy Statement http://grants.nih.gov/grants/policy/nihgps/nihgps.pdf.

 

Administrative supplement requests that exceed $100,000 AND more than 25% of the direct costs of the active year of the parent grant will undergo a second level of review and recommendation of approval/disapproval by the National Advisory Council on Alcohol Abuse and Alcoholism and the Director, NIAAA.

 

THE PARENT GRANT MUST BE ACTIVE FOR AT LEAST ANOTHER 12 MONTHS AT THE TIME OF SUBMISSION. Exceptions may be granted after discussion with the Program Officer, Chief of the Grants Management Branch, and Director of the Office of Extramural Activities.

 

Non-compliant administrative supplement applications may be rejected.

 

Awarded or active administrative/revision supplements are not transferrable to a new institution.

 

Contacts:
Ms. Judy Fox
Chief, Grants Management Branch
Office of Extramural Activities, NIAAA
301-443-4704
jfox@mail.nih.gov

 

Dr. Philippe R Marmillot
Acting Director, Office of Extramural Activities
NIAAA
301-443-2861